Design - Executive Assistant (Real Estate)

Director’s calendar, appointments, meetings, and conference calls • Coordinate travel arrangements and prepare documents for business trips and meetings • Follow up on key tasks, deliverables, and deadlines across the Design Team • Coordinate periodic and ad-hoc reports, ensuring timely inputs and approvals • Prepare, edit, and review PowerPoint presentations, reports, letters, memos, and correspondence • Manage approval requests by gathering and organizing the required supporting information • Coordinate senior-level departmental meetings, prepare agendas, record and distribute minutes • Organize events, conferences, and meetings, including logistics and budget coordination • Prepare information and briefing materials for meetings with internal and external stakeholders • Handle confidential documents and maintain an effective filing and document management system • Screen calls and correspondence and manage communication on behalf of the Executive Director • Coordinate the reception and arrangements for high-level guests and external stakeholders • Support special projects and provide administrative assistance to senior members of the Design Team • Bachelor’s degree Holder • 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role • Current or previous experience within design department in real estate, property development, or a related industry is preferred. • UAE experience is highly preferred • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). • Strong written and spoken English • Excellent organizational, communication, coordination, and time-management skills • Ability to handle confidential information and work with senior-level stakeholders